Sprint/2023

Summary
The yearly sprinting is one of the elements that sets the pace of the timelab being. It’s a moment of reflection and dreaming in which the team invites affiliated artists in the process. The sprinters bring expertise and experience on the level of content, method, network, etc The team interacts with the contributed knowledge and together the group, during the sprint, develops new insights and knowledge in a reciprocal way with a concrete outcome that finds its form in any way possible, reported on the wiki.

All participants, team and guests, commit to an intense 4 days of working together. They commit to be fully present during the days of sprinting. They commit to respect time to be together and take the most out of the collective work.

We commit to take ownership of our being a sprinter, our contribution and roles.

commitment and agreement (ref to contract residents)

Commoning-residencies / Sprint 2023 text in Dutch/Flemish from event on timelab.org: "...this is place to add quote from 2023!"

Agenda 2023
On the agenda for 2023 sprint:

Draft the purpose of the sprinting, signed by the group, and send this out as a newsletter to our network.

How are we seeing the group evolving?
Is there a need to invite external voices? Do we onboard new people? How?

On-Wiki communication
Each wiki can set its own Rules, Regulations and Recommendations (let's call it RRRs for short) that can include how to communicate on the wiki or specifically MediaWiki as a publishing system, a communication which is somewhat different from email or social media norms and practices of personal or fast texting. Wikis tend to be fully transparent and record and associate all edits, including communication, hence one should be mindful of this public exposure. This should not be only a matter of privacy, but also the tone that sets focus on encouraging participation, coordination and when meaningful collaboration. The Timelab wiki follows RRRs based on existing projects of a similar scale...

Communicating on the Timelab wiki
To start conversations and keep communication consolidated, they should be initialized at central page for this called the WikiCafé. This is a place to meet other users and have public discussions on general topic that are not narrowly related to the aspects of the organization, events, people (users) and/or projects that already have their own Talk pages. For example topics that are related to a specific user, conversations can be started from the user's Talk page, or specific project like Talk:Knotpot...

Schedule
The schedule was set preliminary as a open framework of shared time, defined ad hoc and refined during final recap session collective program making The main purpose of the sprint is the topic of commoning residencies, the relationship between the artist and the host, sharing resources, building collective memory. For the sprint 2023 all participants prepare a morning session bringing in what they would like to share. We start with a re-introduction of all participants, even if they are in the group for some time, to set the start for an autonomous, self-reliant group. We do an active renewal ceremony of the sprintersgroup.

Monday 13/03

Thuesday 14/03
 * 13h - 17h (Arrival)
 * 17h-19h (Re-introduction of all participants)
 * 19h - 22h (Dinner)


 * 9u30 - 13h (Session 1 by Rasa about About)
 * 14h - 17h (Session 2 by Z. about Wiki)
 * 17h - 19h (Free Time and dinner)
 * 19h - 21h

Wednesday 15/03 Stefan is sick, so we changed the schedule


 * 9h30 - 13h (Session 4 - the groups works on the wiki and communication)
 * 14h - 17h (Session 5 by Jesse about Access to Tools)
 * 17h - 19h (Free Time and dinner)
 * 19h - 21h

Old schedule Thursday 16/03 Friday 17/03
 * 9h30 - 13h (Session 4 by Jesse about Access to Tools)
 * 14h - 17h (Session 5 by Stefan about Introduction to Circles)
 * 17h - 19h (Free Time and dinner)
 * 19h - 21h
 * 9u30 - 13h (Session 6 by Timelab about Wheel of consent - Betty Martin)
 * 14h - 17h ((Session 7 by Andrew about Art & Cultural Heritage Futures: Orientations for Timelab 2045)
 * 17h - 19h (Free Time and dinner)
 * 19h - 21h
 * 9u30 - 12h (Recap, making report and adding to wiki)
 * 12h-14h (Shop + cooking lunch together)
 * 14h - 17h (finalizing and celebrating)
 * 17h (Say Goodbye)

Participants
ZBlace, Agryfp, Stefanso, Leda12345, Evita357, PinkFluff, Marieke_Timelab, Veronique, Jhoward, vanbreez

Output video
Take a look at the booklet made as capture of the sprint 2022.

Out-Lab

 * Takaway: India Palace. This is very good Indian food we ate in Timelab on the first evening. Ordering different plates and share.
 * De Mokke: local restaurant
 * Mevlana24: turkish pide

In-Lab

 * Timelab Kitchen (first floor)
 * Timelab Eatery
 * Lunch from Martha (Quitapena). She filled Timelabs freezer and gets us delicious lunches.



Recipe Ideas for Thursday Collective Cooking

 * Vegetarian, No-pasta, No-pizza! Tasty! Suggestions below..

Accomodation
We rent a house in the neighborhood where the whole group can stay together. check in 13/03 check out : morning 17/03 address: Adolf Baeyensstraat 51 - Sint Amandsberg (Accomodation)

Reimbursement
For their presence and contribution, for their time, the sprinters get a fee representing a dayfee of 250 euro (VAT excl) + per diem for breakfast of 10 euro / day.

The costs of 1000 + 40 = 1040 euro should be invoiced as 1 total amount fee + costs included to Timelab vzw / kogelstraat 34 / 9000 Gent

How do we calculate a fair fee?
The sprinting is a gathering of artists to collectively dive into the topic of commoning practices. These network events are often to be paid by the participants or expected to be done for no fee.

With the sprinting we want to break open the dialogue on paid and unpaid contributions of knowledge and experience work. Not only for artists but for many culture workers. Therefore we provide a fixed presence fee and covering of costs for the sprinters group.

This fee is calculated based on the following parameters:

Since the action takes place in Belgium, we refer to the minimum wage scales of the Flemish arts. Timelab resorts under the collective agreement of PC 337, which has no wagescaling on sector level. Therefore we agreed with our funding providers to use all the agreements of PC 304 (performing arts), since these are the most advantageous for the artists. (others are PC 324 for visual arts and social sector and PC 227 for audiovisual - film - tv sector).

Characteristics of wage scales of PC 304 are :

contracts + or - 4 months have different minimum wages (monthly and hourly) functions and roles of the crew and artists are categorized in A-B-C .. categories wage is calculated based on relevant experience in years

Since these are minimum wages we decided to :

start from hour rates for - 4 months contracts, take 20 years of relevant experience, always use A category (creating artists, directors, ..). A day rate is calculated based on the 38 hr week or 7,6hr per day. This refers to a day fee of 207,78 euro, which is also the agreed accepted dayfee of the fair practice guidelines. Since these are payroll bruto wages, we add 20% to get the invoice rate to get the 250 amount per day. We add a per diem for breakfast : 10 euro/day = 260/day x 4 + VAT.

We decide to add a collective budget idea in providing all costs to be covered during the exchange of 3000 euro for food and accommodation + individual travel costs estimated around 600 euro.

'' travelcosts can be reimbursed by adding the tickets to the invoice or using the expenses.timelab.org tool. The artists looks for the best option (costs and climate) for traveling. When the traveler combines multiple jobs, it should be clear the other hosts pay for their part of the travel. Therefore we refer to the commonly used rule to only pay for the travel towards the place where the action takes place. If the traveler travels elsewhere than home afterwards, this needs to be covered by the host of the second place.''
 * lunch and diner provided by chef or restaurant visit
 * accommodation in collective housing sint amandsberg
 * travelcosts* from home to Timelab

''example : artists lives in Italy, travels to England and afterwards comes to Belgium, leaving 2 days after the activity to Italy, back home. The host in England is supposed to pay for the travel Italy-England, Host in Belgium pays for the travel Belgium-Italy, even if this is days later. That does not make a difference. Who is paying for England-Belgium? This should be agreed amongst the traveler and both the hosts. Tax auditors will not allow double payment.''